Data Privacy Notice

Didsbury Arts Festival holds data about individuals involved in order to provide an effective and efficient service to the community in line with our constitution.

This notice sets out how we seek to protect personal data and ensure that our supporters, project participants and others understand the rules governing our use of personal data.

Our contact details:

Name: Didsbury Arts Festival

Charity Number: 1153780

Address: 6 Grange Lane, Didsbury, Manchester M20 6RW

Email: info@didsburyartsfestival.org

Website: https://didsburyartsfestival.org

Business purposes:

FESTIVAL STAFF, ARTISTS and FESTIVAL VENUE HOSTS

We will collect and use the following personal data:

• Name
• Address
• Email address
• Telephone number
• Organisation if relevant

We will collect this personal data by the following means:

• Participation and event sign-up forms (online)
• Email correspondence
• Sign up sheets at meetings and at stalls

We have a legal obligation to use this personal data in order to govern Didsbury Arts Festival and associated projects, and ensure effective delivery of community services, including maintaining a register of supporters. With your consent we will also send you newsletters or bulletins, and may inform you of other opportunities to engage with our work, including asking you to participate in specific projects such as the festival, Didsbury Summer Open, and to support projects and campaigns with which we are involved (and possibly requests for funding or fundraising support).

We use an email database to manage our mailings and project mailing lists. We will share the email databases with members of Didsbury Arts Festival board and delivery team in order to communicate with you efficiently.

We will not share this data with any other organisation without your explicit consent.

In organising Didsbury Arts Festival we may share artists’ email contact details with other artists participating in particular venues and with those venue hosts. We may share aggregate information on our supporters and project participants, without any identifying individual data, based on this data, with interested parties such as Manchester City Council monitoring forms.

We will retain this data so long as you remain a supporter, and for five years after specific projects have ended.

In addition, we may collect and use other non-personal data in order to improve our service to members.

SUPPORTERS

We collect the following personal data for individuals who may support or be interested in our work, for our newsletter or for communicating events and volunteer opportunities:

• Name
• Organisation, if relevant
• Email address

We will collect this personal data by the following means:

• Website or social media contact forms
• Email correspondence
• Sign-up sheets at meetings and events.

With your consent we will also send you newsletters, and may inform you of other opportunities to engage with our work, including asking you participate in specific projects and to support projects and campaigns with which we are involved (and possibly requests for funding or fundraising support).

We use an email database to manage our and project mailing lists. We will share the email databases with members of Didsbury Arts Festival board and project organising committees in order to communicate with you efficiently.

We will not share this data with any other organisation without your explicit consent. You may ask to be removed from our database at any time.

SURVEYS and FEEDBACK QUESTIONNAIRES

We may invite you to take part in surveys for various purposes or to provide us with feedback.

Detail on the information to be collected, the purposes, how we will use the data, and with whom it will be shared, will be included with the survey or questionnaire.

No data will be shared or published which can identify any individual.

We will retain any personal data collected only as long as needed to produce any reports using anonymised data, and in any case no longer than two years.

YOUR DATA PROTECTION RIGHTS

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to correct personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to delete your personal information in certain circumstances. Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask us to transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we will respond to you within one month.

Please contact us at info@didsburyartsfestival.org if you wish to exercise any of the rights listed above.

HOW TO COMPLAIN

If you have any concerns about our use of your personal information, please contact us at info@didsburyartsfestival.org

You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow

Cheshire SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk/